Know what is coming before the money leaves
Turn supplier invoices, expected bills, subscriptions and renewals into controlled work—while keeping your existing accounting system in place.
FinTrax · Spend cockpit
Next 30 days
Upcoming outflow
€48.2k
Renewals due
6
Awaiting approval
11
Monthly outflow
on budgetThe latest FinTrax capabilities connect spend operations, payment evidence, project finance and governed configuration—without requiring an accounting-system replacement.
Capture invoices by upload, phone camera or straight from Outlook and Gmail, read PDFs into fields, resolve suppliers, catch duplicates, and move each bill through controlled review.
Track recurring supplier bills, match what arrives to what was expected, and surface missing invoices before month-end becomes a chase.
Keep renewal dates, owners, price history, notice deadlines and forward commitments visible—with 90/60/30/7-day milestones.
See current spend, upcoming outflow, unpaid items, renewal decisions, recurring patterns and top suppliers by currency.
Import statements or mirror bank transactions, match payments to invoices—including combined and part payments—with recorded evidence, and keep manual corrections for audit.
Bring revenue, labour, contractor and direct cost, budgets, commitments, forecasts and margin into a reconciled project view.
Route finance decisions through controlled approvals and use evidence-backed recommendations with confidence, risk and human override.
Version tenant configuration, test changes before production, map imports, dry-run migrations and reconcile checkpointed commits.
Keep tenant data isolated with role-based access, then receive approved time, expenses and project dimensions through versioned contracts when enabled.
New in the last few weeks: optional AI help, tax checks, smarter reconciliation and controls that catch problems before money leaves.
Optional AI help across Spend & Billing, running on K&K-hosted AI rather than a public AI service. Every draft is reviewed by a person before it is used.
Bills are checked before they are approved, and anything that doesn't add up is raised for review.
Matches payments the way banks actually describe them—shortened payee names and invoice numbers buried in the narration—including one payment covering several bills and bills paid in parts.
Flags patterns worth a second look: bills or expenses split to stay under a limit, changed supplier bank details, weekend claims and suspiciously round amounts.
Team budgets with an overspend tolerance and approval requests, expense splitting and settle-up, delegate access, comment threads with mentions, and separation of duties for expenses and supplier invoices.
Milestones, contractor certification, payments and retention, cost splits, site-photo checks and loan draws—with optional posting to the ledger.
Customers see and act on their own invoices and timesheets, download a statement of account and view totals in their currency. Mark a cost as rebillable and it is billed once on their next invoice.
Copy expenses, invoices and site photos to your own systems, and keep chosen kinds of file in your own storage—SharePoint, OneDrive, Google Drive, Amazon S3, Azure Blob, FTP or a webhook.
FinTrax keeps working alongside your existing accounting system.
Short walkthroughs of the product page and the live FinTrax portal.
Product Page Walkthrough
A guided tour of FinTrax features, subscription plans, and the free trial form.
Live FinTrax Portal
A preview of the live FinTrax web application — dashboard, navigation, and key screens.
FinTrax is designed for businesses that need more than a spreadsheet but don't want the complexity and cost of enterprise ERP systems.
SMEs & Scale-Ups
Replace spreadsheets with a structured platform that grows with you.
Finance Teams
Centralise expense tracking, budget management, and period-end reporting.
Multi-Location Businesses
Manage finances across branches with tenant isolation and consolidated views.
Regulated Industries
Satisfy audit requirements with tamper-evident logs and compliance exports.
See the invoice-to-approval and renewal workflow using safe, synthetic demo data.
Book a Spend DemoCompare Subscription Plans
Trial, Standard, Pro, and Enterprise tiers — priced per user, with configurable retention & storage add-ons.
Tell us where invoices and recurring costs are managed today. We'll prepare a focused 15–20 minute demo around your finance workflow.
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